Rental Expense Tracker

Expense Tracker

Keeps track of all your tax deductible expenses

In Expense Tracker, the Date (1) is automatically entered when the record is created, but can easily be changed by clicking the Today or Choose button above the field.

Choose the Expense type (2) from a list provided or create your own. Enter the expense Amount (including Tax) in the field provided (9).

Create your own lists of Payees (3) and Accounts (4). Your list of accounts might include business checking or credit lines.

Record the check number (if applicable) in the Check# field (5). Click the Print button above this field (5b) to Print your check. Click the box next to the Check# field to indicate that the check has cleared.

Assign the expense to a particular Building or Unit (6) by clicking Select Bldg or Select Unit.

Keep notes of any length about the expense in the Notes field (7). Great for itemizing lengthy work orders! All numbers in the notes field can easily be added to the Expense Amount (9) by clicking the Add button (8).




Use the Tax Deductible option menu (11) to indicate whether the expense should be Tax Deductible, Not Deductible or if it should be added to the Depreciate list in Tax Form Reports.

Keep track of tax deductible mileage with the handy calculator which is revealed by clicking the Travel Deduction button (12). This button changes to Expense & Amount (12).

Click the New Expense Record button (13) to create a new record. To remove one or more records from the database, click the Delete This Expense button (14). You will then be asked if you want to delete All records or Just this one (only the current record).

The Sort Expenses button (15) sorts the records by Name, Unit or Date fields in the database.

The Find An Expense button (16) is used to search for text on any record in that particular component (or database).

You will find much more information about Expense Tracker, including a Tutorial, by clicking Expense Tracker Help (17).

report buttons

The Income Report (1), Account Register (2) and Expense Report (3) buttons are at the bottom of the screen.

View a balance sheet for the current Account by clicking the Account Register button (2). On this screen you will find an Add/Select Account button, Start Date and an End Date fields, and an Add Deposits & Payments button.

Creating Expense Reports (3) or printable information for tax forms is quick and easy from the Report Options window.

One of these reports is called the PM Invoice (which is short for Property Management Invoice).

You can choose to include the Expense Tracker record in this Invoice by clicking the Add to PM Invoice button (18).