Vacation Unit Tracker
Record important information on all of your rental units
The Vacation Unit Tracker component contains information about each of your
rental units including a Unit Identification (1), a photo (2) and the street
In the Amenities section you can specify what amenities the unit has. These appear on the Unit Chooser screen to make unit selection easier. Use the Add/Select Amenity button (2) to add amenities to the Amenities field (3).
The Notes tab (1) shows the Notes field (2) where you can record any amount of information about the Unit.
The Rates field (4) allows you to specify specific rental Rates for the Unit. Click the Add/Select Rates button (3) to add new rates. You can add any number of rates to a Unit.
The Note to add to Confirmations field (5) can hold information such as directions to the Unit or policies specific to the Unit.
The First possible occupancy date field (6) is used to calculate occupancy rates in the Unit Report. Enter later of either the date you start using the software or the first day the unit was available for rent.
You can Assign a Housekeeper (7) to a unit on this screen, or in the Housekeeping window.
The Unit Cost tab (1) shows the Purchase Date (2), Cost of the Unit (or building) including Reconditioning (3), Sale Date (4), Sale Amount (5), Mortgage Payment (8), Balance Due (9), and Mortgage Holder (10).
You can also enter specific loan information such as Interest Rate (10), the length of the loan in months (11) and the months Left to Pay (12).
There is also a button you can click to easily add a mortgage payment for this unit or building to Rental Expense Tracker (7).
This information can be password protected by clicking the Password Protect button (6).
In the Tax Info tab (1) you can specify the Kind of Property (2), the Owner(s) and the % owned (3) and set the Tax Types and Rates. If the taxes are the same for all units then click the Set or Clear All Tax Rates button (4).
Use the Tax Type and Rates fields (5 to 12) on the Unit records to specify exceptions to the rules you set up in the Set Tax Rates window.
Taxes in Vacation Rental Tracker Plus are divided into two categories, Unit Rental Tax Type (5) and Other Charges Tax Type (11). This is because many vacation rental businesses need to apply one or more kinds of tax to their rental charges and another kind of tax to other charges.
Click the Set or Clear All Tax Rates button (4) to continue.
In the Set Tax Rate window you can specify up to four different tax types and rates for both Unit Rental charges and Other Charges. For either of these you can choose to add No Tax (1), or to add Tax A, B, C or D.
After selecting a tax to add (1) use the Tax Type menu (2) to specify your local tax type.
Then specify the Tax Rate (3) for each Tax Type.
You can have a tax type added to either (or both) Unit Rentals or Other Charges. For example, you might have a Room Tax for your Unit Rentals and a Sales Tax for your Other Charges. So you would click Add Tax A for unit Rentals (1) and Add Tax B for Other Charges (4).
If you also need to add VAT, GST or some other tax on top of one of these taxes then you could specify that tax type and rate by using the Tax C (5) and Tax D (6) buttons.
Once these types and rates are set in this window, they will automatically be added to charges in Reservation Tracker.
You can also specify which tax (Unit Rental or Other Charges) applies to individual charges on the Description screen of the Add Charges window.