Unit Tracker 1

Unit Tracker

Record important information on all of your rental units

The Unit Tracker component contains information about each of your rental units including a Unit Identification (1) and its street Address (2).

There is also a Description field (3) where you can enter notes about features of the unit or property.

There are four tab buttons that show the Tenant information (4), Notes (5), Owner/Manager (6), and Unit Cost(7).

The Tenant tab (4) shows the name of the tenant (8), the total rent due for each rental period (9a), the Rent Due Date (9b), and the Lease Exp. Date (9c).

Go directly to the Tenant's record by clicking the View button above the Tenant field.

You can assign several tenants to one unit by clicking the Multiple Tenancy button (10).

To move out a Tenant, click the Vacate Unit button (11).


Unit Tracker 2

When the Multiple Tenancy button (2) is checked, the Tenants field (4) expands to accept any number of tenants. Just click the Add/Select Tenant button (3) for each tenant.

If you need to remove a tenant from the list, click the tenant's name and then click the Delete Tenant button that appears.

Go directly to the Tenant's record by clicking the tenant's name and then the View button which appears above the Tenant field.

The Notes tab (5) shows the Notes field where you can keep any information about repairs, unit condition, etc.


Unit Tracker 3



Next click the Owner/Manager tab (1) and enter the Kind of Property (2).

Choose an Owner for the unit by clicking the Add/Select Owner button above the Owner(s) field (3), and a Manager for the unit by clicking the Add/Select Manager button above the Manager field (4).

Owners and Managers are grouped together since the owner and manager might be the same person.


Unit Tracker 4

The Unit Cost tab (1) shows the Purchase Date (2), Cost of Unit including Reconditioning (3), Sale Date (4) and Sale Amount (5) fields.

There is also a button you can click to easily add a mortgage payment for this unit to Rental Expense Tracker (7).

The information on this tab can be password protected by clicking Password Protect (6). You will be asked for the password whenever you click the Unit Cost tab button (1).

Also on this screen are fields for the Mortgage Payment (8), Balance Due (9), Interest Rate (10), the Loan Months (11) and months Left to Pay (12).

These fields (9 - 12) are automatically updated when you click the Add Payment to Expense Tracker button (7).


Unit Tracker 3

Click Show Unit History (12) to reveal a field that contains a list of all the tenants that have occupied the Unit with their Moved In and Moved Out dates.

Click the New Unit Record button (13) to create a new record. To remove one or more records from the database, click the Delete This Unit button (14). You will then be asked if you want to delete All records or Just this one (only the current record).

The Sort Units button (15) sorts the records by Name, Unit or Date fields in the database.

The Find A Unit button (16) is used to search for text on any record in that particular component (or database).

You will find much more information about Unit Tracker, including a Tutorial, by clicking Tenant Tracker Help (17).

If the Sync option above the Unit field in Tenant Tracker is enabled, the Tenant Tracker record for the Unit will automatically be displayed when you go to another Unit Tracker record.