Rental Income Tracker computes the current charges for any rental period including late charges and creates Statements (10) and rent Receipts (11).
Note: this screen differs slightly in Rental Property Tracker Plus and Resort Rental Tracker Plus but will be the new standard for these products as updates are released.
When you click the Create Receipt (11) button in Rental Income Tracker the payment is automatically be posted to the Payment field in Commercial Tenant Tracker.
All payments for any one rental period should be entered on one Income Tracker record. When you get partial payments from more than one source (or at different times), you should add the subsequent payments to the original record for that period by changing the Payment Date (1), enter the new Payment amount (7) and clicking the Create Receipt button (11).
The Payment Date (1) is automatically filled in when you create a new record in Rental Income Tracker, but can easily be changed by using one of the buttons above the field.
After choosing a tenant from the Add/Select Tenant list (2), the Unit (3) and other information, including the Current Charges (4), Starting Date (5a) (the first day of the rental period), the Ending Date (5b) (the last day of the rental period), the Late Date (5c) and are automatically entered when the Tenant is chosen.
All charges, including the current rent, any past due balance, recurring charges and additional charges are displayed in the Charges field (4). You can easily add charges to the list by typing in the field or simply clicking Add Charge.
Create a rent receipt for printing by clicking the Create Receipt button (11). The total of all charges is displayed in the Payment field (7). Change the amount of the payment by clicking this field.
If the tenant makes a partial payment, enter the payment in the Payment field (7) and the amount will be noted in the Payments field (8) when the Create Receipt button (11) is clicked. When additional payments are made, return to the record, enter a new Payment Date (1), the Payment amount (7) and click Create Receipt (11).
To create a statement of all charges due (instead of a receipt which implies a payment was made) click the Create Statement button (10).
You can easily display the Unit or Tenant records by clicking the View Unit or View Tenant buttons above the Unit field (3).
Record helpful reminders, correspondences, notes, etc. in the Notes field (6). You can add these notes to the Receipt by clicking the Add Notes to Receipt button above the field (6).
The ACP button (above 7) automatically creates Rental Income Tracker records for those tenants who have the the Automatically Create Payment option enabled on their Tenant Tracker record, and adds lines to the Payments field on the Tenant's record. You should only use this feature if you automatically deduct the tenant's rent from their checking account.
You can create Batch reports by entering a unique number in the Batch # field (8) for all the records for one batch (ie, a deposit).
Reports on one or more tenants or units can be generated by clicking the Income Report button (12).
For information on the unmarked navigation and common buttons, click here.