Each Activity & Expense
Tracker record includes a Start and Stop Date (1), Start and Stop Time (2),
Client Name (3), Project Name (4), and Activity Type (5). You can specify a
Rate (6) that is Hourly, Flat or Non-Billable. The Client or Project can also
have a Rate that you can choose (7) instead of the Activity Rate.
You can assign multiple Expenses (8) to a record and Expense Notes (9) of any
length. The total of all expenses is displayed in the Expense Amount field (10).
A&E Tracker includes a Timer feature that allows you to stop, pause, or restart
the timer with ease. When you click on the Start Timer button (12), the Stop
and Pause buttons appear. An indicator will appear in the Total Time field (11)
to remind you that a timer is running. While the timer is running, you may add
notes and record any expenses. The Timer will continue running until you decide
you want to stop it. Even if you quit the program or shut down your computer
the timer keeps running.
When you click the Pause button (not shown), it changes to a Go button. Click
Go to restart the timer. After pausing the timer, an indicator will appear in
the Total Time field (11) to remind you that a timer is paused. When you are
finished with an activity, click on the Stop button (also not shown) to complete
the record.
You can Allow Multiple Timers to run simultaneously. If this option (to the left of the timer) is not checked, clicking Start Timer will stop any timer that is already running.
You can add Client/Project/Activity combinations to the Favorites List (13). Choosing one of these combinations causes a new record for that Client, Project and Activity to be created (if a record for the current date does not already exist) and automatically starts the timer.
You can also Show the Timer Log (14) and Add, Edit or Remove Start, Stop or
Pause times with buttons provided (but not visible in this tour).
You can add Activity Notes (15) of any length at any time.
Keep track of which activities have been Invoiced or Paid by using these two
Checkboxes (16). You can also prevent a record from being included in an invoice
by checking the On Hold button (17).
When the Mark Records as Invoiced button is clicked after generating an invoice
in A&E Tracker, the Invoiced button is checked on each record for that invoice
and the Invoice Number is added to the Invoice # field (21).
You can collapse the record window by clicking the Collapse button (18), so
that only the portion which shows the Total Time field (11), and Start Timer
(or Stop and Pause) button (12) is visible. The Client's Name, Project name
and Activity are also displayed.
If you enter an Estimated Time (19) then a Time Variance (20) will be calculated
whenever the Total Time (11) is updated.
Use the handy mileage reimbursement calculator (22) to record any trips you
want to keep track of for tax purposes. This number is added to the Expense
Amount (10) and can be included in Invoices & Reports (25).
Click the Table View button (23) to view the records in a spreadsheet format
that you can sort and print.
Click the Quick Check button (24) to find out how many hours you have worked
on an activity (or all activities) for a particular project and the total billable
amount.
You can save or print out invoices and reports on any Client, Project, Activity
or Expense type by clicking the Invoices & Reports button (25).
For information on the unmarked Navigation and Common
Buttons, click here.